According to clause 13 of Statute no. 196/2003, concerning protection of personal data, the undersigned company, as data processor, hereby informs that personal data collected during commercial negotiations will be treated in accordance to the above mentioned law. Concerning said treatment the undersigned also wishes to provide the following information.

 

The collected personal data mainly concern: a:

 

These data can be directly supplied by you, or can derive from third parties responsible of data handling (i.e. agents and representatives concerning contracts and orders, or commercial information companies, registries, public data banks concerning solvency).

 

The reasons for data processing are the following:

1.      handling of existing contracts and connected engagements;

2.      fulfilment of law obligations connected to the contractual relationship;

3.      organizational handling of contract (i.e. relationships with agents and representatives, contractors dealing with activities to be carried out by third parties);

4.      possible external and professional co-operation to fulfil law obligations;

5.      protection of contract rights;

6.      inner statistical analysis;

7.      marketing activities through sending of advertising material concerning products or services corresponding to the existing business relationship;

8.      solvency information.

 

Data processing and relevant handling are compulsory, as per items no. 1, 2, 5 above, as far as legal and contractual nature is concerned; moreover, point 8 has to be considered compulsory in relation with clauses 3 and 4, which are related to the fulfilment of all activities of the undersigned which are necessary to comply with legal and contractual obligations; as a consequence of this, the possible denial of submitting data for such reasons could prevent the undersigned from fulfilling the subject contractual and legal obligations. Data submitting and relevant processing can be considered as optional in all other cases.

 

Personal data shall be treated in writing and in IT-systems, and will be inserted in the relevant data banks (customers, suppliers, administration, etc.). These data banks will be accessed by the personnel authorized by the undersigned to handle personal data. The same people will be allowed to carry out on these data any operations such as consultation, usage, handling, comparison - even in automatic mode - according to the law: said law being meant to ensure data privacy and safety as well as exactness, updating and necessary responding criteria according to the declared requirements.

 

According to the reasons mentioned under items 1, 2 and 5, data could be transmitted to the subjects, or subject categories, listed below:

Transport companies and shipping agents as well as goods shipment and customs clearance are concerned;

Bank institutes, as far as payments and money transactions are concerned;

Financial administrations, other companies or public institutions concerning the respect of law obligations;

Competent authorities for the fulfilment of law obligations;

Companies and legal offices meant to protect contractual rights.

For items 3 and 4, data will be possibly submitted to agents, representatives, brokers working for the undersigned, contracting firms, self-employed workers and consignor companies. Concerning item 6, data communication is not expected, with the exception of anonymous and associated statistics. For item 7, no data divulgation is expected, with the exception of communications to agents or representatives of the undersigned who will take care of sending presentation material in those cases which have been authorized by the customer by expressing his consent; For item 8, data could be possibly transmitted to agencies and commercial information companies; No personal data diffusion is expected.

 

Concerning the above mentioned data handling, it will be possible to invoke the rights of article 7 of law 196/2003, with the limitations and conditions expected by articles 8, 9 and 10 of said law. Further information pertinent to personal data handling and communication can be requested to the person in charge of Data Handling at the undersigned's. This notice, of course, does not exclude any possible information given verbally to the involved people during data collection.

 

 

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CODE OF LAWS FOR PROTECTION OF CONFIDENTIALITY OF PERSONAL DATA
DECREE LAW No. 196/2003

 

1. The party involved has the right to obtain confirmation of the existence or absence of his or her personal data - even if such have not yet been registered - and the intelligible communication of such data.

2. The party involved has the right to obtain indication of:

 

a. the origin of such personal data;
b. the means by and ends for which such data is processed;
c. the type of logic applied in the case of electronic data processing;
d. the identification data of the holder, the persons in charge, and the designated representative of the processors of your personal data as per Article 5, paragraph 2;
e. the parties or categories to whom such personal data can be disclosed or who may come to the knowledge of the same in their role as designated representatives or parties in charge in the Italian territory.

 

3. The party involved has the right to obtain:

 

a. the updating, correction, or whenever deemed necessary, the integration of such data;

b. the cancellation, transformation in anonymous form or freezing of data processed in violation of the law, including data which do not require conservation in regard to the purpose for which they were originally acquired or subsequently processed;

c. certification that the operations in Letters a) and b) were brought to the awareness, even as regards their content, of those to whom these data were originally communicated or disclosed, except in the case when this proves to be impossible or requires the use of means manifestly disproportionate to the right being protected.

 

4. The party involved has the right to totally or partially oppose:

 

a. for legitimate reasons the processing of his or her personal data, even when pertinent to the purpose of acquisition;
b. the processing of personal data that regards the transmission of advertising or direct sale material, market research or commercial communication.